Buying from the Framework
How do Members buy from the framework? This can be done in one of two ways:
Direct Award is an option under the framework. The rules governing Direct Award are defined within the Public Contracts Regulations 2015 and Members’ attention is drawn to these rules. Direct Award takes place where a Member direct awards business to a supplier without the supplier having to engage in a further competitive process to win the contract.
Each supplier has an agreed price list for the services available under the framework and these can be accessed by contacting either the specific supplier Account Manager, the framework Contract Manager or via the CPC website. The price lists may be of assistance to Members when deciding whether or not to Direct Award to a supplier.
It is anticipated that Direct Award will be most commonly used in cases of urgent and/or one-off need. Members are encouraged to engage in Further Competition to secure best value in all other cases. Further advice and guidance can be obtained from the Crescent Purchasing Consortium Members Help Desk (not the framework specific Help Desk detailed in section 7).
A Member can engage suppliers in a further competition in pursuit of additional value. When engaging in a further competition exercise, Members must invite all the suppliers to participate in the further competition. All suppliers must be given the opportunity to engage in a further competition. Whereas all suppliers must be given the opportunity to engage in the further competition, they are not obliged to submit a quotation and may decide not to submit a bid under the further competition. This doesn’t invalidate your further competition.
The following is an example of a traditional further competition process (for illustrative purpose only):
- Services audit undertaken to determine requirements.
- Requirement sent out to suppliers in a Further Competition Invitation to Submit Proposal document.
- Suppliers to review specification and submit bid proposals.
- Member evaluates submitted bid. Presentation may be recieved as part of the clarification process.
- Preferred supplier selected and award communicated.
Basic advice and guidance upon conducting further competitions can be obtained from the framework Help Desk.
If conducting your own further competition, exercise members should note the base evaluation criteria and weighting for the Lot under which they are conducting the process. Full details of the weighting that underpins each Lot can be found in Appendix F.
A standard further competition template for use in a traditional further competition is attached in Appendix B for Members wishing to undertake their own further competition exercise.
Placing an order
Having selected your chosen Legal Services supplier, orders should be placed either via the Framework Order Form (a copy is detailed in Appendix D), or by the signing of the Call-Off Contract Terms and Conditions which are available from the CPC website. Your preferred supplier will populate the Order Form/Call-Off Contract terms and conditions with the full details of your requirement and then present you with a completed Order Form/Call-Off contract terms and conditions for signature. It is not necessary to sign the Call-Off Contract terms and conditions, as the Order Form under which the contract will be enabled clearly references the framework terms and conditions.
Having selected your chosen Legal Services supplier, orders can be placed in one of the following ways:
- By signing the Framework Order Form (a copy is detailed in Appendix D).
- By signing the Cal-Off Contract Terms and Conditions which are available from both the CPC and framework specific websites.
- By signing the Framework Access Agreement (a copy is detailed within Appendix E)
Your preferred supplier will populate your choice of order documentation with the full details of your requirement and then present you with the completed document for signature. Please note, it is not necessary to sign the Call-Off Contract terms and conditions, as both the Framework Order Form and Framework Access Agreement under which the contract will be enabled clearly references the framework Call-Off terms and conditions.
Please ensure a copy of your order is emailed to the framework Help Desk at the address detailed below. firstname.lastname@example.org. This information will be treated in confidence and is required for internal framework management information purposes only.